Permission for Outdoor Gathering

NOTE: At this time the application process for outdoor events which require the Mayor’s approval has been suspended. Events which had been previously approved but are forthcoming on the calendar are canceled. This decision is based on increased COVID-19 infection rates, city and county wide, as reported by the Health Authorities. As the epidemic continues to spread, the Mayor’s duty to safeguard the health and welfare of the community as a whole have necessitated this step.

At this time, the City will not accept applications for outdoor events, and will abide by the City and Governor’s order prohibiting non-exempt outdoor events in excess of ten people. The Outdoor Application process will resume when the COVID-19 positivity rate has decreased to ensure the safety of our community.

Consistent with the Texas Governor's Executive Order GA-32 of October 7, 2020, local outdoor events of ten or more people are not allowed unless the event is either an exempted activity or approved by Mayor. This page outlines the process/requirements for requesting permission to hold an event that is not exempted. While this process calls for the planning of appropriate protocols and mitigation measures, the approval by the Mayor is discretionary.

Online Form

Step 1.Gather Event Information 

Requests should be submitted 30 calendar days in advance of the event date and include, at a minimum, the following information:

  • Organization(s) sponsoring the event
  • Event Organizer’s name and contact information, including how they can be reached the day(s) of the event
  • Event date and time
  • Purpose of the event
  • On-site contact person’s name and contact information for day(s) of event
  • Event location including venue layout, event setup and contract with venue, if applicable
  • Anticipated number of guests
  • Number of staff and volunteers for the event

Step 2.How Will You Follow Required Protocols?

Please attach this information in a separate document when submitting your form. 

The Event Organizer must outline how they will institute the following Required Protocols:

  • Monitor and control of ingress and egress of people at event to prevent gathering in large crowds
  • Control vehicle traffic in and out of event including its designated parking areas
  • Configure event space so staff, volunteers and guests are separated by at least 6 feet from others or use dividers between individuals when 6 feet of separation is not available
  • For guests, an individual’s group, defined as members of the household and those persons who traveled together to the event, may not exceed 10 individuals 
  • Encourage guests to remain seated as much as possible to maintain a safe physical distance from others not in the same group
  • For racing events, parades and other similar events, organizers should establish protocols to space participants and attendees by 6 feet of separation
  • Require staff, volunteers and guests to wear masks unless they are sitting in a dining area and eating and/or drinking
  • Institute enhanced sanitizing protocols for cleaning high touch point areas
  • Screen staff, volunteers and guests with non-touch temperatures at entry points
  • Use monitors to enforce mask compliance and social distancing
  • Use electronic, touchless tickets for entry
  • To the greatest extent possible, use touchless pay options for guests to purchase any items including food and beverages
  • Position hand sanitizer and hand wash stations at entrances and throughout the venue
  • Comply with State’s Minimum Standard Health Protocols applicable to their venue or, if none directly applicable, to the protocols for All Employers and Event Organizers
  • Safety in serving food:
    • Provide condiments or flatware only in single use
    • Individually-wrapped items
    • Provide condiments only upon request
    • Have employees and contractors follow proper food-handling protocols
    • Disinfect any items that come into contact with customers
  • Maintain attendee log for 30 days for contact tracing if needed. Include:
    • Full name
    • Address
    • Phone number
    • Email address

Step 3.Complete Request

NOTE: At this time the application process for outdoor events which require the Mayor’s approval has been suspended. Events which had been previously approved but are forthcoming on the calendar are canceled. This decision is based on increased COVID-19 infection rates, city and county wide, as reported by the Health Authorities. As the epidemic continues to spread, the Mayor’s duty to safeguard the health and welfare of the community as a whole have necessitated this step.

At this time, the City will not accept applications for outdoor events, and will abide by the City and Governor’s order prohibiting non-exempt outdoor events in excess of ten people. The Outdoor Application process will resume when the COVID-19 positivity rate has decreased to ensure the safety of our community.