Permission for Outdoor Gathering

Step 1.Gather Event Information 

Requests should be submitted 30 calendar days in advance of the event date and include, at a minimum, the following information:

• Organization(s) sponsoring the event
• Event Organizer’s name and contact information, including how they can be reached the day(s) of the event
• Event date and time
• Purpose of the event
• On-site contact person’s name and contact information for day(s) of event
• Event location including venue layout, event setup and contract with venue, if applicable
• Anticipated number of guests
• Number of staff and volunteers for the event

Step 2.How Will You Follow Required Protocols?

Please attach this information in a separate document when submitting your form. 

The Event Organizer must outline how they will institute the following Required Protocols:

• Monitor and control of ingress and egress of people at event to prevent gathering in large crowds
• Control vehicle traffic in and out of event including its designated parking areas
• Configure event space so staff, volunteers and guests are separated by at least 6 feet from others or use dividers between individuals when 6 feet of separation is not available
• For guests, an individual’s group, defined as members of the household and those persons who traveled together to the event, may not exceed 10 individuals 
• Encourage guests to remain seated as much as possible to maintain a safe physical distance from others not in the same group
• For racing events, parades and other similar events, organizers should establish protocols to space participants and attendees by 6 feet of separation
• Require staff, volunteers and guests to wear masks unless they are sitting in a dining area and eating and/or drinking
• Institute enhanced sanitizing protocols for cleaning high touch point areas
• Screen staff, volunteers and guests with non-touch temperatures at entry points
• Use monitors to enforce mask compliance and social distancing
• Use electronic, touchless tickets for entry
• To the greatest extent possible, use touchless pay options for guests to purchase any items including food and beverages
• Position hand sanitizer and hand wash stations at entrances and throughout the venue
• Comply with State’s Minimum Standard Health Protocols applicable to their venue or, if none directly applicable, to the protocols for All Employers and Event Organizers
• Safety in serving food:
  • Provide condiments or flatware only in single use
  • Individually-wrapped items
  • Provide condiments only upon request
  • Have employees and contractors follow proper food-handling protocols
  • Disinfect any items that come into contact with customers
• Maintain attendee log for 30 days for contact tracing if needed. Include:
  • Full name
  • Address
  • Phone number
  • Email address

Step 3.Complete Request